Start with the real roster.
Build a Monday-based week with surname-sorted driver rows, trailer lines, on-call contact detail and a notice for the week ahead.
Driver Rota Manager
Custom Driver Rota Management Software
OfficeSystems Driver Rota Manager is custom-built driver scheduling software for transport teams. Replace fragile spreadsheets with custom weekly driver rotas, assign drivers, duties, vehicles, shift times and breaks, then validate conflicts before publishing the schedule.
No credit card required — full access for 7 days.
Allocate
Driver, duty, vehicle, times and break in one weekly grid.
Validate
Catch collisions, missing times and unusual duty starts.
Publish
Export, print, email, save and recover trusted rotas.
A working rhythm for transport teams
Build custom driver rotas, check the detail, then publish a schedule that holds up.
This customised software keeps driver rota management in one operational record across every day of the week, so each duty, vehicle, driver and published schedule traces back to the same custom build.
Assign the operational detail.
Use driver, duty and registration autocomplete to set each shift, then record start, finish, break and calculated hours in the same row.
See the risk before it travels.
Flags make duplicate duties, duplicate vehicle allocations, missing time and unexpected duty start patterns visible while the rota is still editable.
Publish the trusted version.
Create CSV, Excel or print/PDF outputs; prepare an email; save a local JSON file; and retain a verified latest rota on the server.
Built-in scheduling safeguards
Custom driver rota software checks the details that cause large operational problems.
This custom build keeps driver rota validation visible and contextual. It supports a manager’s judgement instead of hiding the issue or locking the rota, so transport teams can resolve scheduling exceptions with a complete view of the day.
01
Duty and vehicle conflict visibility
Duplicate duties and vehicle registrations are highlighted across the day so conflicting allocations are obvious before the schedule is issued.
02
Time-quality and start-pattern checks
Missing start or finish times are flagged, while start-time anomalies compare against configured accepted times or the rota’s recurring patterns.
03
Hours that reflect the actual shift
Calculated totals support overnight shifts and break deductions, with qualifying breaks and full-time under-hour checks surfaced in the working rota.
04
Leave-aware allocation
Office, leave, sickness and absence entries are treated differently so default vehicle allocations do not remain attached when a driver is not operating.
Duties that can keep up with a live operation
Customise driver duties when the day needs more detail than a single rota cell.
The customised driver rota software treats multi-part duties as real working segments. Managers can record hand-offs and changes that are easy to lose in a plain-text rota, then retain that visual context through save and load.
01
Make a segment readable
Apply colour and strikethrough to individual duty segments so an exception or change is easier to see in the live grid.
02
Move the work, not the whole row
Drag segments to reorder a driver’s day or move the assigned work to another suitable driver without rebuilding the duty line.
03
Keep a record of the decision
Duty segment styling is retained with the saved rota, alongside the driver, vehicle, time and hours data that supports the plan.
Your data - Your way
Control rota data in one central customised software workspace.
Keep driver rota data in one place with server-side saving and backup options. The custom build gives transport teams a practical workspace for rota administration and recovery.
Control the rules behind the rota
Keep driver data, duty libraries and operating rules as current as the schedule.
The Admin workspace separates the configurable operating data from the week’s daily choices, then reconciles changes back to the live rota where needed.
Driver and fleet data
Maintain driver names, vehicle registrations, default vehicle registration mapping, and full-time or part-time employment status.
Duty configuration
Manage duties and their categories, rename section headings, define misc duty behaviour, and maintain accepted start times by duty.
Hours and absence insight
Review per-driver weekly hours, including normal work, annual leave and sickness/absence hour treatment, then print a dedicated hours report.
Recovery and settings sync
Load linked settings, auto-load `admin_settings.json`, save administrative changes server-side, and download a portable backup copy.
When the plan is ready to move
Publish custom driver rotas in the format every stakeholder can use.
The driver rota management software keeps working schedules flexible, then produces clear operational outputs when a custom rota is ready for distribution, record-keeping or review.
CSV and Excel
Create full weekly exports with the rota’s driver, duty, vehicle, timing, break, hours, on-call and important-information detail.
PDF, print and email prep
Use the guided A4 print flow to produce a formatted PDF or printout, then launch an Outlook-compatible rota email draft when it is time to share.
Hours and used duties
Print dedicated driver-hours totals across all seven days and a used-duty list by day, with the context managers need to review the plan.
A stronger weekly handover
Replace rota rework with customised driver scheduling software built for the road.
Bring custom driver allocation, duty control, vehicle checks, time quality, hours reporting, export and administration together in one Driver Rota Manager workspace.
No credit card required — full access for 7 days.
PDF
Need the full walkthrough?
The Driver Rota Manager user guide covers setup, admin configuration, entering duties, saving rotas and exporting finished schedules.
